For accounting & bookkeeping firms

Make your work easier, even with 100+ clients

Put an end to typing incoming invoices by hand, improve the relationship with your clients, and above all simplify and automate your accounting process.

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The daily grind

100+ clients, and you're still retyping invoices by hand?

The work scales with every client you take on, and the friction never lets up.

Endless manual entry

Every client, every invoice, every field — typed in by hand. It's the most expensive, least rewarding part of the day.

Chasing clients for documents

Late, incomplete deliveries are the single biggest source of friction between you and the businesses you serve.

Missing invoices

You can't close a period when you're not sure everything has arrived — and finding out what's missing takes hours.

Tracking what's paid

Across dozens of clients and bank accounts, keeping payments tied to invoices is a job in itself.

How Invoicio helps

One platform for your whole client list

Bring every client into one place and automate the work that hurts you most.

Invoices read automatically

Documents are read for you across every client, in four languages, ready for a quick check instead of full data entry.

Clients deliver on time

Each client gets a simple way to send documents as they go, so they reach you steadily instead of in a month-end rush.

Payments tied up for you

Bank activity is matched to invoices automatically, so paid and open are always clear and missing invoices surface early.

Built for accounting firms

Merged, stamped, print-ready incoming invoices — domestic and foreign apart

At month-end, Invoicio produces the files you actually need: domestic invoices merged in date order in one document, foreign invoices in another, every page prepared to print without trouble. Each merged file carries a clear payment stamp, so you know exactly how to close every invoice against the right payment.

Domestic and foreign invoices in separate, ordered files
We automatically fix poor invoice scans
A payment stamp on each file, so closing is unambiguous
Reads statements from local and international banks, plus card and Revolut exports
We automatically repair PDF invoices that won't print
Invite your team and share the workload

For accounting firms

Automatic payment reconciliation for all your clients

Less clicking. More time for higher-value work.

With a few dozen or a few hundred clients, reconciling invoices and payments quickly becomes one of the most time-consuming tasks in accounting.

Invoicio automatically links invoices to bank transactions and dramatically reduces manual checking.

Instead of reviewing every single transaction, you focus only on the exceptions.

Reconciliation that learns

The system recognises:

different names for the same supplier
partial payments
several payments for one invoice
one payment for several invoices
gaps between invoice date and payment date
transactions in different currencies

With every confirmation it gets more accurate.

More clients. No more work.

For typical clients, Invoicio automatically reconciles over 80% of all invoices.*

less manual work
faster period closing
fewer chances for errors
higher staff productivity

Full traceability

Every match includes:

an explanation of why it was proposed
a confidence score
a link to the related documents

So you can quickly check even the trickier cases.

How reconciliation works

Without Invoicio

With Invoicio

You review every bank transaction and find its matching invoice by hand.

Most matches are created automatically. Only the unclear cases need a look.

Every match is manual.

Over 80% of invoices are matched with no user input.*

USD invoices, EUR payments and bank fees require manual rate math.

Currencies, exchange rates and fees are taken into account.

Partial payments must be added up and checked by hand.

Several payments are matched to one invoice automatically.

One transfer for several invoices needs manual splitting.

The payment is split across the relevant invoices automatically.

Different supplier names cause confusion.

The system recognises and remembers a supplier's different labels.

Payments from another month often go unnoticed.

The search runs across accounting periods too.

Errors and duplicate links are hard to spot.

Every match carries an explanation, so anomalies stand out.

Unpaid invoices and unidentified payments are found late.

You automatically get an overview of open invoices and unlinked payments.

Month-end close takes hours of checking.

You review only the exceptions, not every transaction.

Review exceptions, not every transaction

Instead of checking 100% of transactions, focus only on those where the system isn't confident enough.

* Based on real Invoicio user data. Results vary with the quality of the data and how each client operates.

So no invoice ever goes missing

Every invoice you receive, safely kept for 10 years

Switch on Archive and every invoice you receive is automatically stored from day one in a secure, immutable 10-year archive — separate from the live system, encrypted, and always at hand when you need it for accounting, internal review, or tax procedures.

10 years

of secure, immutable retention

Every invoice you receive, automatically kept for 10 years
Immutable storage, ready for any document review
Separate archive storage in the EU region
The archive fills automatically from day one — no extra work
Your whole invoice history in one place, always available with fast search

Industry-standard security & compliance

SOC 2 Type 2
ISO 27001 data centres
EU Central region in Amsterdam
Object Lock / WORM immutable storage
AES-256 encryption at rest
TLS encryption in transit

Available as a paid add-on. Accounting firms switch it on per client; businesses enable it for their own company.

Your monthly VAT return can be far calmer and stress-free

Start free in minutes, or talk to us about implementing Invoicio in your processes.

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