Still chasing invoices across departments?
Automatic tracking of missing invoices by department. Invoicio takes care of the notifications and reminders.
The invoice exists. It's just not with you.
It's in marketing, in sales, in purchasing — on a desk, in an inbox, anywhere but in the books.
Invoices scattered across departments
Marketing, sales and purchasing all receive invoices, and they rarely reach finance in time.
Departments are always late
Chasing colleagues for documents near every deadline is nobody's idea of a good month-end.
The new VAT reporting rules are no joke
Cut down on errors and missing invoices, especially now that every single invoice is reported to the tax authority.
The monthly trial balance and Invoicio — the strongest pair for tracking costs
Invoicio enables granular cost tracking — you set up the categories yourself.
A single system for recording invoices and payments
Bring every department's invoices into one place and let Invoicio track what's still outstanding.
Missing invoices, made visible
Invoicio tracks what should be there and shows you exactly what's still missing, by department.
Automatic reminders
The right department is prompted for the exact document that's outstanding — without you sending another email.
Costs and payments under control
Categorise spend the way your business reports it, and keep every payment tied to its invoice.
Tracking and chasing, handled
Invoicio keeps a live picture of which invoices are expected, which have arrived and which are still out there — and nudges the responsible department with exactly what's missing. Add the clean exports and cost categories your reporting needs, and month-end stops being a search party.
- A live view of expected, received and missing invoices
- We automatically fix poor invoice scans
- Cost categories that match how you report
- Payments matched to invoices automatically
- We automatically repair PDF invoices that won't print
- We support every international language
- Domestic and foreign invoices in separate, ordered files
Intelligent reconciliation of invoices and payments
Speed up period close and reduce manual work.
A high volume of invoices, multiple bank accounts, different payment flows and international transactions can quickly turn reconciliation into a bottleneck in the accounting process.
Invoicio automates the linking of invoices to payments and lets finance teams focus on exceptions and control rather than routine work.
Built for complex scenarios
Invoicio automatically recognises:
- partial payments
- consolidated payments for several invoices
- several payments for one invoice
- different currencies and bank fees
- gaps between invoice and payment
- different names for business partners
Transparent automation
Every proposed match includes:
- the matching explanation
- the criteria used
- a confidence score
- a full audit trail
Users can always check why a given link was created.
How reconciliation works
Faster period close
Instead of manually reviewing every transaction, the finance team reviews only deviations and unresolved cases.
- faster monthly close
- less operational work
- better control of open items
- higher team productivity
Real-time view of open items
Invoicio automatically highlights:
- unpaid invoices
- partially paid invoices
- payments with no invoice
- invoices with no detected payment
So you always have an up-to-date view of liabilities and cash flow.
* Based on real Invoicio user data. The share of automatically matched documents depends on the transaction structure and the quality of the input data.
Your monthly VAT return can be far calmer and stress-free
Start free in minutes, or talk to us about implementing Invoicio in your processes.