For business owners

Still tracking your costs in Excel?

Track your costs with ease, mend the relationship with your accountant, and deliver invoices before the deadline.

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Sound familiar?

Running the business shouldn't mean losing track of costs

The invoices pile up, the accountant chases you, and you only find out what something cost long after you paid it.

Invoices go missing

One gets left in an inbox, another in a drawer. Under the new tax rules a lost invoice costs you more than ever.

Friction with your accountant

You send everything once a month, usually late, while they're racing the recap deadline on the 20th and the tax deadline at month-end.

No view of your costs

You can't see what you're spending by category until the books are done — far too late to do anything about it.

Everything is manual

Scanning, forwarding, retyping. Time you'd rather spend running the business.

How Invoicio helps

Calm books, on time, with the costs in plain sight

Drop invoices in as they arrive. Invoicio does the rest and keeps your accountant happy.

Nothing gets lost

Easy to upload, easy to search — and above all, every invoice in one place.

Your accountant gets clean files

Tidy, ordered, on-time hand-offs of your incoming invoices replace the conflict with your accountant. We guarantee you'll deliver before the deadline.

Costs you can act on

Do you know where your money is leaking? Actively track and manage your costs month by month through a simple system of categories.

Your favourite feature

Cost categories that pay for themselves

Set up the categories that fit your business — suppliers, projects, departments, whatever matters — and Invoicio tracks every euro against them. It's the first time most owners can actually see, and reduce, where the money goes.

Your own categories, set up in minutes
Spend per category, updated as invoices arrive
Easily track and compare costs by category, month by month
Catch a creeping supplier cost before year-end

For entrepreneurs & business owners

Automatic reconciliation of invoices and payments

Less admin. More time for business.

Every invoice you receive has to be linked to a payment sooner or later. Most businesses still do this by hand — opening bank statements, checking amounts, looking up invoices and guessing which payment belongs to which document.

Invoicio does it automatically.

The system recognises the links between invoices and payments, even with partial payments, several invoices in one transfer, different currencies, or slightly different supplier names on the bank statement.

What you gain

Less time on admin
A faster view of paid and unpaid invoices
Fewer bookkeeping errors
Fewer missed obligations
A clear view of open items

Instead of searching through bank statements

Invoicio automatically:

matches invoices to payments
detects partial payments
recognises several invoices in one transfer
accounts for different currencies and fees
flags unpaid invoices
highlights received payments with no invoice

So you can focus on running the business, not on admin.

How reconciliation works

Without Invoicio

With Invoicio

You review every bank transaction and find its matching invoice by hand.

Most matches are created automatically. Only the unclear cases need a look.

Every match is manual.

Over 80% of invoices are matched with no user input.*

USD invoices, EUR payments and bank fees require manual rate math.

Currencies, exchange rates and fees are taken into account.

Partial payments must be added up and checked by hand.

Several payments are matched to one invoice automatically.

One transfer for several invoices needs manual splitting.

The payment is split across the relevant invoices automatically.

Different supplier names cause confusion.

The system recognises and remembers a supplier's different labels.

Payments from another month often go unnoticed.

The search runs across accounting periods too.

Errors and duplicate links are hard to spot.

Every match carries an explanation, so anomalies stand out.

Unpaid invoices and unidentified payments are found late.

You automatically get an overview of open invoices and unlinked payments.

Month-end close takes hours of checking.

You review only the exceptions, not every transaction.

80+%

invoices matched automatically. Only cases where the link isn't fully clear need review.*

* Based on real Invoicio user data. The share depends on how each business operates.

Your monthly VAT return can be far calmer and stress-free

Start free in minutes, or talk to us about implementing Invoicio in your processes.

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